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Apploye tracks time against clients and engagements, separates billable from non-billable time, and turns approved timesheets into invoices. So hours stop disappearing between the work and the bill.
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Free up to 10 users
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Apploye is a good fit if you | Apploye isn't the right fit if |
|---|---|
| You need tax workflow, document management, or trust accounting |
Screen monitoring, app and website tracking, and activity levels can be turned on or off for each person, not just for the whole firm. Full tracking for your offshore prep team, a simple timer for in-office seniors, and no tracking for partners.
Pay rate and bill rate sit on the same record, so you can see what an engagement earned, not just what it cost.
Set a budget in hours or dollars per engagement and watch it burn down in real time. You can talk to the client while there's still fee left to protect.
Weekly timesheets with notes on each entry, an approval step, and a record of every manual edit. Reviewers see what the hours were spent on.
The desktop app records with no internet connection and syncs when it reconnects. Nothing gets rebuilt from memory.
Invoice the client and pay the contractor from the same approved hours, each at their own rate.
Add a client, add their projects, and set each person's bill rate and pay rate. Give every project a budget in hours or dollars.
One timer on desktop, mobile, or browser. Staff picks the client and project, and the hours go where they belong. It works offline and syncs when they're back online, and idle time is flagged so lunch breaks never get billed.
Managers review the week, approve it or send it back, then create an invoice from the approved hours. Export to Excel or PDF for your accounting tools.
1. Set It Up
Add a client, add their projects, and set each person's bill rate and pay rate. Give every project a budget in hours or dollars.
2. Your Team Tracks Time
One timer on desktop, mobile, or browser. Staff picks the client and project, and the hours go where they belong. It works offline and syncs when they're back online, and idle time is flagged so lunch breaks never get billed.
3. Approve and Invoice
Managers review the week, approve it or send it back, then create an invoice from the approved hours. Export to Excel or PDF for your accounting tools.
They will if you turn it on without telling them. Apploye settings work per person, so you can enable tracking only for roles where client billing depends on it and leave everyone else on a simple timer. Be upfront about what's on and why.
That depends on where they work and which features you turn on, and this page isn't legal advice. What Apploye gives you is per-person, per-feature control, and tracking that notifies the employee by default. Check the rules in each country your staff work from before enabling anything.
Keep it. Apploye handles time capture, verification, approval, and billing-ready reports. You can export hours to Excel or PDF, use the API, or connect directly to Asana, ClickUp, Trello, and Jira.
Data is encrypted. Apploye records work activity only, and it never records personal passwords or the contents of client files. SSO, a Business Associate Agreement (BAA), and on-premises deployment are available on the Enterprise plan.
ADD-ONS Included
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API Access
Staff runs the Apploye time tracker against a client and engagement from any platform. You choose per person how much activity evidence is captured alongside the hours, then approve the week and bill or pay from the approved total.
Yes. Timesheets go through an approval step, entries carry notes, manual edits leave an audit trail, and optional activity evidence sits beside the hours so reviewers have context rather than a bare number.
No. Settings are per user. Firms commonly enable evidence capture for distributed or contract staff and run in-office seniors on a plain timer.
Yes. The desktop app records offline and syncs automatically once the machine reconnects.
Yes. Pay rate and bill rate sit on the same record, so reports show what an engagement earned rather than only what it cost in hours.
Free for up to 10 people. Paid plans start at $4.50 per user per month billed annually, with a 10-day free trial that doesn't require a credit card.
Set up your clients in about ten minutes. By Friday, you'll know which hours you'd bill without hesitating and which ones you've been rounding down.
